MAY 21 – 23, 2004
The reunion committee of the class
of ‘75/’76 Reunion would like to take this opportunity to thank all who attended
this past May’s reunion. You may feel deep appreciation for all our
organizing and planning efforts but we truly are grateful for your enthusiastic
support and participation which ultimately made this the memorable event it was.
Hats off to all of you and we hope it was just the beginning of the rekindling
of so many old friendships!
Our intent with the following
reunion report is to enable future reunions to have a starting point in their
planning efforts. The Dorval High website continues to evolve and gather
support making this report all that more invaluable. This report will
include a timeline, menu and bar summary, financial report and our
recommendations. We invite your comments.
began approximately a year in advance of the actual reunion date. We knew we had
a certain amount of classmates registered on the Dorval High site and we began
by contacting them via email. Unfortunately not everyone keeps the site up
to date with current email addresses and it was disappointing when so many of
them bounced back on first try. Do not get discouraged! Get out your
phone book and start looking for names….phone parents of classmates…enlist the
help of those you do contact to help out with the search. We also scouted the
other graduating years for siblings and emailed them as to the whereabouts of
our missing classmates. We did use classmates.com as well but with
limited success. We actually found people listed as ‘75/’76 grads who
never even attended Dorval High….so beware! Give yourself at least 4 to 5
months to round up enough classmates to make your reunion viable.
Next we needed
to set a preliminary itinerary. A long weekend is your best bet as it
gives out of town people the extra time they need to book off work and
travel…not to mention the time to recuperate afterwards! Be sure to check
out and reserve the venue you would like to use as soon as possible. Rooms
are booked a year in advance especially when you are looking at a long weekend.
Do not be disappointed or scrambling at the last minute! I know it is a
little hard to anticipate the size of the gathering you will have but it is
better to have too large a room…we had 120 grads in our ’76 class and 40
attended the reunion. Of those 40, 9 brought spouses. When choosing a
venue you have to decide if you are willing to do the work of booking the room,
a caterer and a bar service separately or if you would rather leave all this
coordinating to a hotel. The route we chose did mean a lot more work for
the committee but we had full control of all aspects of the reunion.
(If you are
opting for a live band, again the earlier you can book them the better. A DJ is
most likely the same case. Our band was reserved by the beginning of
We met once a
month starting in September of 2003. At this point we were starting to get
a feel for how many people we would be able to contact but still no idea of how
large the reunion would become. This is when we decided to invite the ’75
grads. In hindsight we should have included them a lot earlier as it does
take time to make contacts. By late November we had our itinerary pretty
much finalized and we were ready to get the details onto a web site. Our
recommendation now, would be to get your reunion site up a lot sooner than we
did (ours went up only after Christmas 2003!). The web site can grow and
change as things develop. Keep people up to date via emails asking them to
check the site for additional information.
A bank account
was opened at the beginning of March 2004 and our first deposits were made in
mid March. The last major deposit was made May 10th,
approximately 10 days before the reunion. Payment deadlines were a big
issue as we wanted to confirm that we would cover our costs but at the same time
we hated to turn away those who might only be able to commit closer to the
reunion date…this was always a tough call!! You have to be your own judge
on this one!!
In the final
weeks we confirmed attendance to the various events we had planned, coordinated
set up times with the band, caterer and the aquatic centre. It was
important at this time to keep in close contact with the committee members and
help each other out. We met about once a week in the last 3 weeks.
MENU & BAR SUMMARY
quantities may be useful as guidelines for any future events keeping in mind we
had 78 people in attendance for dinner.
Hor’s d’Oeuvres were ordered in quantities of 90 except for
the vegetable platters.
||1 ¾ consumed
|Cheddar cheese cubes
||1 ½ consumed
|Louisiana Crab Cakes
(Note: it was suggested that the cocktail hour be
extended to allow people the time to enjoy more hor’s d’oeurves and as well to
cut down on the quantity)
|Caesar Salad ||
(5 large bowls) ||all consumed|
|Broccoli Salad with Oranges ||
(serves 35) ||¼ left|
|Penne Pasta Salad ||
(serves 35) ||½ bowl left|
|Pan fried Chicken with Orange Sauce ||
(serves 50) ||all consumed|
|Cold Poached Salmon w/Tarragon Dill Sauce ||
(serves 35) ||all consumed|
|Rice Pilaf with Wild Rice ||
(Qty?) ||all consumed|
|Maple Buttered Carrots & Asparagus ||
(Qty?) ||all consumed|
|Assorted Dinner Rolls and Butter|| ||
|Coffee and Tea|| ||
|Dessert Squares|| ||
Les 2 Chefs 452 Beaconsfield Blvd,
Beaconsfield, QC H9W 4B9
(514) 426-2323 or
www.2chefs.ca Contact: Terry
(unless otherwise noted all quantities were consumed)
|Beer (case of 24) ||Qty:
|Mix (2l bottles) ||18|
|Mix (1l bottles – Tonic) ||
|Lemonade (2l bottle) ||2|
|Orange Juice (2l container) ||
|Clamato (2l container) ||3|
|Cranberry Juice (2l container) ||
|Water (case of 35) ||2|
|26 oz Rum ||3|
|26 oz Vodka ||4|
|26 oz Gin ||2 (returned
|26 oz Rye ||1|
|Wine (litres) ||42|
|Beer glasses ||300 (1/4
Beer, soft drinks &
Epicerie Sherbrooke 2501 Sherbrooke
St. Lachine QC (514) 634-5043 or 634-5044 Contact: Terry
(Note: The bonus
of using Epicerie Sherbrooke was that they deliver and then pick up the empties
at no charge and refund any item unopened!)
S.A.Q. (unopened bottles are returnable)
Contact Kim Weinmeister at (450) 424-9726
We hope that the following financial report
may prove useful as a starting point for any future reunion plans.
||70 x $ 85
|At door attendance
||8 x $ 95
|Souvenir Beer Glasses
We had a wrap up meeting
within the week following the reunion and here are some of our recommendations!
||Bar tickets should have been more
readily available for sale especially between sets.
||The cocktail hour should have been
longer (minimum 1 ½ hour)
||The bar tickets should not have been
sold at the same table as the welcoming table. This caused a back
log in registering people and getting the evening underway. Live
||The souvenirs were well received
but should have been packaged for easier distribution.
||Proof read name tags for misspelled
||Group photos per table would have
been a nice addition but we strongly recommend that it isn’t necessary
to hire a professional photographer. You will get hit on by
professional photo and video services. We ignored them!
||Keep the evening informal….don’t over
||It was important to have two nights
of activities as it gave people the chance to reconnect twice and not
feel they missed out on reuniting with friends.
||The Sunday brunch gave people the
opportunity to extend the wonderful time they had enjoyed the night
before…saying good-bye is always hard and we felt the brunch helped
people wind things up.
||Start planning your next reunion
right away! Ours will be in 2009! See you all then!